info@handd.co.uk
+44(0)8456 434 063
info@handd.co.uk
+44(0)8456 434 063
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Project AssistanceClassifying emails and documents
It’s important that when talking about data, we consider emails as well as documents. Classification of each email or document as it’s created may sound onerous, but with the use of modern technology solutions, it’s actually no more complicated or time consuming than switching font.
What is email and document classification?
When we create a document or an email, we are creating data. Your email to a co-worker arranging after-work drinks is fairly insignificant, whilst the next email you send is to HR with personal contact details for your new recruit. But how do you separate out the insignificant from the significant?
With a seamlessly integrated classification ribbon in the tool bar at the top of the page, it becomes simple to classify your data as you go, differentiating the significant from the insignificant.
Beyond email content classification checking
And where documents are attached, more sophisticated email classification systems will scan the attachment’s metadata to check that the email’s classifications aren’t contradicting the classifications attached to the email, warning users of a conflict and avoiding inadvertent data loss by email.
Supported platforms
- Outlook
- Microsoft Office
- Outlook Web Access (OWA)
- Google Docs
- PDF and more.
Seven Reasons to Classify Your Data
Six Steps to Implementing a Data Classification ProgrammeDeployments
We secure the entire journey of your data, from consultancy and technical design, right through to installation, training and support.
Challenge: Controlling data with vast user access
With over 4000 end users, an Insurance industry client came to HANDD for help. They needed to ensure policy details couldn’t be sent to unauthorised external parties by email. Using data classification, we identified and classified new documents containing policy numbers. Then we integrated the classification platform with the client’s Symantec DLP solution, enabling DLP to work more efficiently to ensure sensitive content only travels to cleared recipients.
Challenge: Managing compliance with large volumes of legacy data
With billions of records to sift through and strict compliance mandates, a global bank needed to get control over their legacy data. First, using a discovery tool HANDD helped them identify their sensitive data and discover where it was stored. Then, we labelled their data using Data Classification. This enabled them to apply protective measures efficiently to their most sensitive files for the first time.
Challenge: Ad-hoc application of protective measures
Staff typing SECURE into email subject lines to trigger downstream protection of sensitive data left plenty of scope for error. At this leading financial services organisation classification was inconsistent and ad-hoc. Security of delivery was unreliable. They contacted HANDD for help improving their classification processes. We implemented a Data Classification solution that would automatically classify emails. Integrating with a message gateway it prevents data falling into the wrong hands.
Challenge: Controlling data with vast user access
With over 4000 end users, an Insurance industry client came to HANDD for help. They needed to ensure policy details couldn’t be sent to unauthorised external parties by email. Using data classification, we identified and classified new documents containing policy numbers. Then we integrated the classification platform with the client’s Symantec DLP solution, enabling DLP to work more efficiently to ensure sensitive content only travels to cleared recipients.
Challenge: Managing compliance with large volumes of legacy data
With billions of records to sift through and strict compliance mandates, a global bank needed to get control over their legacy data. First, using a discovery tool HANDD helped them identify their sensitive data and discover where it was stored. Then, we labelled their data using Data Classification. This enabled them to apply protective measures efficiently to their most sensitive files for the first time.
Challenge: Ad-hoc application of protective measures
Staff typing SECURE into email subject lines to trigger downstream protection of sensitive data left plenty of scope for error. At this leading financial services organisation classification was inconsistent and ad-hoc. Security of delivery was unreliable. They contacted HANDD for help improving their classification processes. We implemented a Data Classification solution that would automatically classify emails. Integrating with a message gateway it prevents data falling into the wrong hands.
